Hosting an outdoor event during the summer months in Tucson isn’t impossible, but it does require some careful planning to keep your guests safe and comfortable. If you are planning a graduation party, birthday party, store opening, or other outdoor event this summer, consider the following tips.
Provide Plenty of Shade
Shade can make a big impact when temperatures soar over 90 degrees. With Tucson’s dry heat, simply getting out of direct sun can help your guests keep their cool. So, setting up tents and other temporary structures is a must. Even better, consider hosting your event in the mountains where temperatures are much cooler and shade is plentiful. The timing of your event is also important. You may consider starting early with a catered breakfast or brunch or hosting an after-dark cocktail party, so your guests aren’t overheating during the hottest parts of the day.
Set Up Hydration Stations
Be sure that guests are staying hydrated with water stations throughout the event. You might also put out sunscreen, visors, and sunglasses for guests to use—if you’re hosting a corporate event, consider branding these items to leave a lasting impression on your guests.
For the menu, offer lighter fare with plenty of refreshing options like fresh fruit and vibrant salads. You might also opt for fruity low-alcohol cocktails or alcohol free mocktails at the bar since consuming alcohol in the heat can spell trouble.
Ditch the Formal Dress Code
When you host an outdoor event in the summertime, you should not enforce a formal dress code, as formal wear will not allow guests to stay cool and comfortable. Instead, encourage causal attire that offers more flexibility to stay cool.
Tucson Creative Catering has decades of experience with catering and event planning in Tucson, so we can help you plan a successful event, even on the hottest days of summer. Reach out to us today at 520-690-0146 to schedule a consultation with our team.